Privacy Policy
Website | Version 1.0 | 22.05.2026
Data Controller
The controller of your personal data is:
Company: Motivated Minds Sp. z o.o.
Address: ul. Żurawia 32/34, 00-515 Warsaw, Poland
Email: kontakt@motivated-minds.com
Tax ID (NIP): 7011217942
For any matters relating to the protection of personal data, you can contact us at the email address above.
What data we collect and why
2.1 Contact form
When you complete the contact form, we collect:
First and last name
Email address
Phone number (if provided)
Message content
Legal basis: Article 6(1)(b) GDPR (performance of a contract or steps taken prior to entering into a contract) or Article 6(1)(f) GDPR (legitimate interest of the controller – responding to your enquiry).
2.2 Cookies and analytics data
On our website we use cookies and analytics tools (e.g. Google Analytics, Framer Analytics). We collect:
IP address (in anonymised form)
Browser type and operating system
Time spent and pages visited on our site
Location data (country, city)
Legal basis: Article 6(1)(a) GDPR (consent given via the cookie banner).
2.3 Newsletter subscription
If you sign up for the newsletter, we collect your email address.
Legal basis: Article 6(1)(a) GDPR (consent) and the Polish Act of 18 July 2002 on the provision of electronic services.
Data retention period
We retain your data for:
Contact form: for as long as necessary to handle your enquiry, and no longer than 3 years.
Analytics cookies: up to 26 months, or until consent is withdrawn.
Newsletter: until you unsubscribe or withdraw consent.
Accounting data: 5 years (required by tax law).
4. Data recipients
Your data may be shared with:
Hosting and technical service providers (Framer Inc., servers in the EU/US with appropriate safeguards)
Analytics tool providers (Google LLC – transfer to the US based on Standard Contractual Clauses)
Email marketing service providers (e.g. Mailchimp, Brevo)
Accounting firms and legal advisers (only to the extent necessary)
We do not sell or share your data with third parties for commercial purposes.
Data transfers outside the EEA
We use service providers based outside the European Economic Area (mainly the US). Transfers take place on the basis of:
Standard Contractual Clauses approved by the European Commission
An adequacy decision (EU-US Data Privacy Framework – for certified entities)
6. Your rights
Under the GDPR you have the following rights:
Right of access (Art. 15): you can obtain information about what data we process.
Right to rectification (Art. 16): you can request the correction of inaccurate data.
Right to erasure (Art. 17): you can request the deletion of your data (the "right to be forgotten").
Right to restriction (Art. 18): you can request the restriction of processing.
Right to data portability (Art. 20): you can receive your data in a structured format.
Right to object (Art. 21): you can object to processing based on legitimate interest.
Withdrawal of consent (Art. 7(3)): you can withdraw your consent at any time.
To exercise your rights, contact us at the email address given in Section 1.
You also have the right to lodge a complaint with the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw, Poland, email: kancelaria@uodo.gov.pl.
Cookies – details
Our website uses the following categories of cookies:
Essential (e.g. session, csrf): ensure the site works correctly. Consent required? NO.
Analytics (e.g. _ga, _gid): analysis of traffic and user behaviour. Consent required? YES.
Marketing (e.g. fbp, _gcl_au): remarketing and ad personalisation. Consent required? YES.
8. Data security
We apply appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or destruction:
SSL/TLS connection encryption (HTTPS certificate)
Restricted access to data (principle of least privilege)
Regular updates of systems and software
Staff training in data protection
9. Changes to the Privacy Policy
We reserve the right to make changes to this Privacy Policy. We will inform you of any change by publishing the new version on the website with the update date. We encourage you to review the Policy regularly.
Contact
If you have any questions or concerns about the processing of your personal data, please contact us:
Email: kontakt@motivated-minds.com
Postal address: ul. Żurawia 32/34, 00-515 Warsaw, Poland
Last updated: 22.05.2026